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Built for Letting Agents & Estate Agencies

Stop Losing Leads, Start Closing Deals.

AI automation, lead funnel engineering, and custom tools—built by a founder who's spent a decade inside digital marketing agencies. We know your pain because we've lived it.

GDPR Compliant Property-First AI 2-4 Week Setup
Book Free Consultation See Our Solutions
28h
Saved Per Week
77%
Fewer No-Shows
3.8x
Average ROI
Property AI Specialist
UK-Based
ICO Registered
Integration Experts
The Property Reality

Sound Familiar?

Letting agents and real estate agencies face the same operational manual bottlenecks. We've built AI workflow solutions specifically for UK-based property businesses facing these exact challenges.

Leads Slip Through the Cracks

Rightmove, Zoopla and website property enquiries sit in inboxes for hours. By the time your team responds, prospective tenants have already moved on to another agency.

Solved with Automated Lead Response

Viewing No-Shows Waste Time

Up to 40% of viewings end in no-shows. Your negotiators spend hours travelling to empty properties because there's no automated reminder system in place.

Solved with Intelligent Reminders

Admin Overload

Your team spends more time on data entry, compliance paperwork, and chasing references than actually letting properties. Manual processes slow everything down.

Slow Response Times

Landlords expect instant updates. Tenants expect quick responses. But your team is stretched across phone calls, emails, portal messages and WhatsApp. Response times suffer.

Solved with Intelligent Reminders

Tenant Screening Takes Too Long

Manually calling and qualifying every tenant enquiry is time-consuming. Bad-fit tenants waste your negotiators' time when they could be closing deals.

After-Hours Enquiries Go Unanswered

Property enquiries don't stop at 5pm. Without an after-hours solution, you're losing leads to competitors who respond faster u{2014} even if their properties aren't as good.

67%
of tenants expect same-day responses
28h
weekly admin time saved per agency
£50k+
annual savings per 10-person team
3.8x
average ROI within 90 days
The Shift

The Old Way vs. The flowio Way

The agencies that thrive in 2025 aren't the biggest—they're the most efficient.

The Old Way

Slow, Manual, Reactive

Enquiries sitting in portal inboxes for hours
Tenant screening done manually over the phone
40% of viewings ending in no-shows
After-hours leads going to competitors
CRM data entered manually from multiple portals
The flowio Way

Instant, Automated, Proactive

Every enquiry responded to within 60 seconds
Tenants pre-qualified by AI before your team picks up a call
WhatsApp reminders cut no-shows by 77%
AI voice agent handles calls 24/7, even weekends
All data synced automatically across CRM and portals
What We Build

AI & Automation Solutions for Property

Everything you need to automate your property operations, close more deals, and deliver a better experience for landlords and tenants alike.

AI Voice Agent for Viewings

AI-powered phone agent that calls prospective tenants to qualify them, confirm viewings, and collect key information u{2014} 24/7, even outside office hours. Sounds natural, handles objections, and routes qualified leads.

Lead Qualification & Routing

Automatically score and qualify inbound enquiries from Rightmove, Zoopla, your website, and social media. Route hot leads to the right negotiator instantly, with full context.

WhatsApp Viewing Reminders

Automated WhatsApp messages sent to prospective tenants before viewings with confirmation requests, directions, and rescheduling options. Dramatically reduces no-show rates.

Property Knowledge Base

AI-powered chatbot trained on your property portfolio that answers tenant and landlord questions instantly. Handles FAQs about rent, terms, availability, and maintenance u{2014} on your website and WhatsApp.

CRM & Pipeline Automation

Sync data between property portals, your CRM, and communication channels automatically. New instructions, tenant applications, and compliance checks all flow without manual data entry.

Landlord Reporting Portal

Give landlords real-time visibility into their property portfolio with automated monthly reports, maintenance tracking, and tenant status updates u{2014} reducing calls and increasing retention.

The Results

What Our Property Clients Achieve

Real results from property businesses using flowio AI automation. These numbers are from live deployments with UK letting agents.

28+ Hours Saved Weekly

Automated tenant qualification, viewing confirmations and lead follow-up frees your negotiators to focus on deals, not data entry.

77% Fewer No-Shows

WhatsApp viewing reminders with confirmation requests dramatically reduce wasted trips and keep your diary accurate.

24/7 Lead Capture

AI voice agents and chatbots capture and qualify leads outside office hours, weekends and bank holidays u{2014} so no opportunity is ever missed.

3.8x Average ROI

Most clients see return on investment within the first month. The system pays for itself through time savings and increased conversions.

2-4 Week Setup

How We Work With Property Businesses

A simple, proven process for automating your property operations. No technical knowledge required u{2014} we handle everything.

Step 1: Discovery

Understand Your Workflows

We audit your current processes u{2014} from lead handling to viewing management u{2014} and identify the highest-impact automation opportunities.

  • Free initial consultation
  • Full workflow audit
  • ROI projection report
  • Custom solution blueprint
Step 2: Build

Custom Build & Integration

We build your custom AI automation system, integrate it with your existing tools, and train your team. No disruption to your daily operations while we work.

  • Built around your existing tools
  • Tested with real scenarios
  • Full team training included
  • 2-4 week delivery timeline
  • Ongoing feature updates
Step 3: Launch

Go Live & Optimise

Your system goes live with full monitoring. We continuously optimise performance based on real data and provide ongoing support and updates.

  • Live monitoring dashboard
  • Performance optimisation
  • Priority UK-based support
  • Monthly performance reviews
  • Quarterly strategy reviews
Malcolm Gibb
Founder & CEO, flowio
n8n Expert Google Certified GCP Certified ICO Registered

Built by Someone Who Understands Your Business

flowio works closely with UK property businesses, understanding the day-to-day challenges of letting agencies and estate agents. We've built automation systems for tenant qualification, viewing management, and lead handling that directly address the problems your team faces every day.

We don't build generic automation. Every system is custom-built for property workflows — from Rightmove integrations to AI voice agents that qualify tenants on the phone. Your tools, your processes, made smarter.

20+
UK businesses transformed
340+
Workflows deployed
2,500+
Hours reclaimed
£2.5m
Client savings generated
Integrations

We Integrate With Your Property Stack

Whatever CRM, portal, or communication tool your agency uses, we connect them seamlessly.

Ready to Automate Your Property Business?

Book a free consultation to see how AI automation can save your letting agency 28+ hours per week, reduce no-shows, and help you close more deals.

Book Free Consultation Email Malcolm Directly

No sales pitch. Just a helpful look at how AI could work for your property business, with real examples from agencies just like yours.

Got Questions?

Frequently Asked Questions

Everything you need to know about working with flowio. Can't find your answer? Book a free consultation and we'll answer all your questions personally.

Property & Lettings Automation FAQ

We automate the most time-consuming tasks in property businesses: tenant qualification calls, viewing bookings and confirmations, lead follow-up across Rightmove, Zoopla and your website, WhatsApp reminders to reduce no-shows, CRM data entry, and after-hours enquiry handling. Each solution is custom-built around your specific workflows and existing tools.
Our AI voice agent calls prospective tenants using natural-sounding conversation. It asks qualifying questions about income, employment, references, move-in dates, pets, and any other criteria you set. Qualified leads are scored and routed directly to your CRM with full context, while unqualified enquiries are politely filtered out. It operates 24/7, including evenings and weekends.
We integrate with all major property CRMs including Reapit, Alto, Jupix, and PropertyFile. We also connect with Rightmove, Zoopla, OnTheMarket, WhatsApp, Google Calendar, Mailchimp, and any other tool with an API. Everything syncs automatically so your team never has to double-enter data again.

Implementation & Support FAQ

Absolutely, we offer a Step 2: Build model where we build and maintain AI workflows, chatbots, voice agents, custom tools and automations designed specifically for your clients, while you sell them under your digital agency's own brand. This allows you to add an "AI Automation" revenue line to your business without needing in-house developers.
Step 1: Discovery: You send us qualified leads and earn a commission; we handle the delivery entirely.

Step 2: Build: We build custom automations for your clients - while you sell and handle the client all under your own brand.

Step 3: Launch: We act as your internal AI department, joining you on pitches and co-creating products specifically for your industry vertical.
Absolutely. flowio is UK-based, ICO registered, and fully UK-GDPR compliant. All tenant and landlord data is encrypted and access-controlled. We never share data with third parties, and we can sign Data Processing Agreements (DPAs) and NDAs to meet your compliance requirements.
Get In Touch

Ready to Transform Your Property Business?

Book your free consultation and discover how AI automation could save your business £47K+ per year. No obligation, just actionable insights, discovery, and helpful advice.

0/1000

Your data is secure. We never share your information with third parties.

Phone

(+44) 07732 896 071

Mon-Fri, 9am-6pm GMT

Email

[email protected]

We respond within 1 hour

Office

Glasgow, Scotland

United Kingdom

Prefer to talk now?

Schedule a free 30-minute consultation with our automation experts.

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